FELLOWSHIP CALENDAR

Anyone interested in participating on the Fellowship Board of Directors, or just knowing what they do, following is a calendar of events that lead up to conference in May.

MAY: 1st Fellowship Meeting (conference)

Introductions if new directors present
Post Mortem on Conference as needed
President gives out planning dates for next year
Officers may be named (treasurer, secretary)

AUGUST: 2nd Fellowship Meeting (planning)

Board Meeting
- Confirmation of Officers (e.g. treas. secty)
- Set Budget and fundraising goals
- Set Dates, Meeting locations, and Objectives
- District Meeting Plans (raffle)
Theme for Games set and rules
- Work on Games if materials present

SEPTEMBER-OCTOBER (prep District Mtgs)

Fellowship President prepares raffle tickets/basket info and sends to District Presidents
- Districts pass on information about tickets/baskets at their RoundTable meeting with club reps
- Directors receive checks for raffle
District Meetings Are Held
- Directors attend and collect fellowship raffle tickets
- Fellows are drawn/Baskets are drawn

OCTOBER TO FEBRUARY (attend clubs)

PRESIDENT prepares fellowship applications
- Research Eligible Universities and Contacts
- Post Application On FR Website
- Announce Fellowship publicly
- Collect applications/correspond with applicants
DIRECTORS attend club meetings
- Sell Fellowship/award new certificates
- Sell Games for conference
- Do Fun for Fellowship games in Feb

FEBRUARY: 3rd Fellowship Meeting (reading)

DIRECTORS stay over long weekend to read applications, score, and pick interviewees
PRESIDENT notifies applicants and sets up interviews for Hawaii and Berkeley

MARCH: 4TH Fellowship Meeting (interviews)

DIRECTORS stay over long weekend to interview applicants, score and pick winners
- Choose which will speak at conference, and which directors will present
PRESIDENT assigns director tasks for conference
- Invitations for party
- Brochures about awardees
- History Update
- Pictures/Entertainment
- Place Settings?

MARCH-APRIL

DIRECTORS continue to attend club meetings
DIRECTORS prepare for party/conference dinner jobs
DIRECTORS prepare reports for conference meeting

MAY: CONFERENCE!

DIRECTORS pool unused games and finalize party/dinner plans
DIRECTORS host reception for Fellowship Friday
DIRECTORS introduce winners at head table Friday
DIRECTORS make report at Sat Fellowship meeting
DIRECTORS sell games and keep tabs on winners
DIRECTORS announce new Fellows (make new certs too?)
DIRECTORS plan for next year